Policy 8640 - Transportation for Field and other District-Sponsored Trips

It shall be the policy of the Board of Education to use regular or special-purpose school vehicles for transportation on field and other District-sponsored trips unless an exception is made by the District.

Except as otherwise provided by Board policy, the transportation for all field and other District-sponsored trips is to be by vehicles owned or approved by the District and driven by approved drivers. Exceptions must have the approval of the District Administrator.

Where the District provides transportation by school vehicle or by private vehicle, the District shall assume transportation costs for field trips, co-curricular, athletic, and other extra-curricular trips as specified in the District Administrator's administrative guidelines.

If the District provides the vehicles for trips including co-curricular, athletic, and other extra-curricular trips a mileage charge will be assessed to cover the cost of the driver and fuel. This charge will be paid from a designated fund, if appropriate.

Transportation may be limited by the availability of vehicles, drivers, and scheduling and will not be available when needed for general school purposes.

All field trips shall be supervised by members of the staff. All other District-sponsored trips shall be supervised by either staff members or adults from the sponsoring organization. Any time students are on the vehicle, at least one (1) sponsor, chaperone, or staff member is expected to ride in the vehicle as well as to supervise students upon return to the District and while they are waiting for rides home.

All students are expected to ride in the approved vehicle for the trip to and from each activity. A special request must be made to the staff member or sponsor by the parent or guardian, in writing or in person, to allow an exception.

District students not affiliated with the trip activity, non-district students, and/or children of preschool age shall not be permitted to ride on the trip vehicle.

No student is allowed to drive on any trip. An exception may be made by the principal on an individual basis provided the student has written parental permission and does not transport any other student.

The District Administrator shall prepare administrative guidelines to ensure that all transportation is in compliance with Board policy on use of District vehicles and/or use of private vehicles.

Wis. Stat. §121.54(7).

Revised 12/21/15